TRU Board Notes – 5/15/2017

At the request of our members the TRU Board will be releasing their monthly board call minutes and notes. View all of the TRU archived minutes or read on for the most recent notes:

    • Roll Call (8:05pm)
      • Young
      • Turner
      • Parker
      • Tate
      • Butch
      • Dodge
      • Tomsak
    • Follow Ups from last call
    • Grants
      • Jinnie Pratt (HARC)
        • Young: Jinnie will be going to Amsterdam 7s with Phoenix Rugby out of Florida and has requested assistance.
        • Tate: Is it an Academy program or a All Star program?
        • Young: As far as I understand it is a development team more like an All Star program.
        • Tate: This sounds more like an opportunity for Jinnie to play on a development team but it’s not quite like an Academy. We’d be more apt to support an Academy based team.
        • Parker: I can talk with Jinnie to get a bit more detail about this.
        • Tate: Does anyone have an objection to tabling this until we get some more information?
          • No objections. Young and Parker to reach out for more details.
      • Nick James (TRU Women’s Rep)
        • Tate: Nick is attending a women’s summit on behalf of the TRU. This event is put on by Atavus and The Rugby Breakdown.
        • Young: I was originally invited to the women’s summit because I’m the editor of Your Scrumhalf Connection (a women’s website) but I was unable to attend. I asked Nick to go in my place on behalf of the TRU.
        • Dodge: The only thing I’d ask is that when James comes back that she gives us a summary of the events.
        • Tate: Yes, that sounds reasonable. We have typically done $250. Does anyone have an objection to approving a grant for Nick James at $250?
        • Young: I’ll notify James and ask Dave P to send a check.
      • Playoff Grants
        • Tate: No vote on this more for information as it’s standing policy, these are the playoff grants for teams that have moved on to the next round in the USA Rugby National Championships:
          • Austin Huns: $5740 paid / 2 = $2870
          • Austin Valkyries: $3080 paid / 2 = $1540
          • HARC Women: $2085 paid / 2 = $1042.50 < $1400
          • Little Rock: $2180 paid / 2 = $1090 < $1400
          • San Marcos: $2330 paid / 2 = $1165 < $1400
    • RRRC Championships
      • Lone Star
        • Tate: Arrived at check-in with just driver licenses. Ultimately I spoke with Alan Sharpley, our RRRC Chair and Holly Iker, match commissioner and they made a ruling. As Drew and I were part of the D3 competition we recused ourselves. The ruling was that Lone Star was allowed to play but required that they send in ALL documentation by Monday at 5pm. I am certain that will be something that gets discussed in the upcoming RRRC meetings and I also think it is something that should be raised with the USAR eligibility committee to clarify how these types of situations should be handled.
        • Dodge: What was Lone Star’s excuse?
        • Tate: New coach and administrator, the head coach was at the Rugby Texas Championships etc.
        • Young: I also sent several updates on what was required to all attending clubs.
        • Tate: Maybe we should mimic USA Rugby’s packet, it has a “to-do” list for the clubs? It also includes a media release.
        • Young: Yes, I can incorporate those two things.
      • Match Requirements
        • Tate: One of the changes that USAR made to the 2017-2018 eligibility rules was that while the CR playoffs count towards the minimum games, in order to play in the CR playoffs the player must be capable of hitting the minimum. If your regular season is 10 games or more, players must participate in 3 games. If your season is less than 10 matches, it’s 2. UNLESS you have multiple divisions then players must participate in three matches as well, regardless of the # of matches.
        • Young: We may need to find a way to explain this very clearly on the website. Teams have been extremely confused by this new regulation.
        • Tate: Yes, it’s a USAR eligibility rule so it’s hard to “simplify” it but perhaps we include it in league guidelines or something like that? Perhaps here is your schedule, match requirements, etc.
        • Dodge: You have to be a lawyer to figure all of this out, plus with multiple sides the 50% rule complicates everything.
      • Book
        • Young: I will put up a reminder on website that teams must have “book” ready at all times.
      • USAR paperwork
        • Young: All done for those teams moving on. Teams were very proactive this year, great stuff!
      • Host
        • Young: Luke and Tulsa did an amazing job!
        • Tate: Agreed, the facility was gorgeous, field setups were great and Tulsa did an excellent job.
      • Streaming
        • Tate: There was a hiccup with the streaming, a T5.5 member had a medical emergency and they were unable to get their equipment on site. T5.5 did help us out and put us into contact with Gift Time Rugby Network and they were able to stream some matches on Saturday and all of the RRRC Championships on Sunday.
        • Young: T5.5 is offering us a refund and we need to negotiate that.
        • Turner: Yes, there was also a charge for a scissor lift that we used for broadcasting on the weekend.
        • Young: I approved a scissor lift on Friday night when we realized that we wouldn’t have the “Go-high” cameras that don’t require scaffolding.
        • Tate: Yes, good call. Luke, send us the invoice for the scissor lift and we will get that taken care of.
        • Young: Gift Time was paid a flat fee out of what we had already paid but they are offering us a refund since they weren’t able to attend.
        • Tate: OK, Wendy and I will work out the details of the refund situation and report back to the Board. We also need to think about backups for these types of situations in the future.
      • Paperwork/Book
    • New Clubs
      • Young: We’ve received notifications or partial applications for the below teams. I’ll continue to work with them to get through the process.
      • Tate: If any of you know of any other new clubs that are trying to get started, urge them to apply sooner than later: http://texasrugbyunion.com/administration/apply-to-the-trurrrc/. If we can get them all going before we start scheduling, that would be ideal.
      • Dodge: It looks like the Griffin (W) may be merging with the Dallas Reds. Is there anything that we need to do for the TRU?
        Tate: Yes, that would be a new side so you would need to notify the TRU and follow the new club guidelines.

        • Oklahoma City (W)
        • The Usual Suspects (7s M)
        • Alliance (W)
        • Bay Area (W)
        • Dallas Reds (W)
          • Griffins (W) merging to make a Dallas Reds (W) side

 

 

    • Operating Procedures update (remove disciplinary conflicting information)
      • Young: I took out some of the conflicting information in regards to length of suspension for multiple yellows and red cards. We now point to the World Rugby guidelines instead of having our own policies.
      • Tate: I also wanted to bring up appeals as there are two pathways. One way is that the party can appeal to the TRU Board. Or they can appeal to an independent group that the TRU appoints. At this time the only time we used the “independent group” was when there was to many conflicts. What I’d like to suggest though is appointing a standing disciplinary panel next year so that we have a group that we can kick things to and spread the labor. I was not comfortable with the last minute appeals we had towards the end of the season and I’d like to work with Scot Courtney and iron out timelines and such. As an amatuer organization with mostly volunteers we aren’t able to follow the recommended timelines by World Rugby. Perhaps a standing disciplinary committee would help with that as well.
      • Dodge: Are you envisioning that it’s a sub-committee of TRU Boards or outside of it?
      • Tate: Outside of the Board, mainly to distribute the load and perhaps as a way to grow future administrators. For the one situation where I spun up an independent group, I was able to bring in Jason Pollack among others.
      • Dodge: How many people are you thinking?
      • Tate: You need at least three, but perhaps five? We also want to make sure they come from different clubs so that if there was a conflict you could still have three votes. If we think this is worthwhile and you know people that are interested, have them reach out to me. A little bit of legal background doesn’t hurt but it’s not required.
    • 7s Banners (teams playing under made up names vs registering a club)
      • Tate: This comes up every year, teams play under Fort Worth but call themselves Bonobo for instance. We have to make sure that all our constituents understand that whatever they do in the 7s season, they must be CIPP’d and if they compete in any qualifier they must be CIPP’d under one club. This may mean that they need to transfer their CIPP to another club. Teams can make up names and put those on jerseys and call themselves whatever they want but they must all be CIPP’d under one club.
      • Turner: When does a team need to apply be included in the competitive 7s?
      • Tate: Great question, teams need to be accepted into the TRU/RRRC and registered with USAR by the first qualifier (June 17). The transfer deadline is July 1 and there are match requirements in the eligibility.
      • Turner: They need to be accepted into the TRU first and then the RRRC, right?
        Young: Yes.
      • Turner: My point is that if we have new teams that we need to allow in, they need to get on it.
      • Young: Yes, I think we need to put a deadline in place, I’d suggest June 1. I know it’s two weeks away but we don’t need to be chasing teams down and all their required information.
      • Tate: Yes, I would recommend that applications for new clubs wanting to participate on RRRC or TOLA tournaments must be in place by June 1. That would give ample time to potentially approved by the first RRRC qualifier (June 17). This also allows teams to continue CIPPing players or transferring players until July 1. Any objections? None. APPROVED.
        • Young: I will post a reminder that covers all of this on the website.
  • New Business
    • Social 7s Tournaments
      • Butch: The TRRA is taking a different stance on social tournaments this year. Our obligation will be to provide referees for the four RRRC stops but all other social 7s tournaments will not be managed by TRRA. Teams that would like referees can find referee contact information on Who’s the Referee.
      • Young: We recommend following the current structure of $100 for full day or $50 for a half day and $0.35/mileage. A full day is a maximum of 6 matches and a half day is at least 3 matches.

 

 

  • Adjourned (9:32pm)
    • Tomsak: Move to close
    • Dodge: Second
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