Match Fee Policy

TRRA Match Fee & Expense Reimbursement Policy

Referees and Assistant Referees
  • All TRRA assigned matches (including referees or assistant referees) MUST be reported (except Tournaments) using the Match Report Form.
    • See the section below regarding Tournaments for more details on reporting/payment.
  • Teams can request Assistant Referees at the team’s cost (Assistant referee fees and mileage reimbursement).
  • All expenses for each match must be included on the Match Report Form including airfare already reimbursed.
  • All Match/Disciplinary Forms must be filed within 72 hours or reimbursement/payment may be denied.
TRRA Coaching/Evaluations
  • Match Report Form – All TRRA assigned Coaching/Evaluation matches MUST be reported using the Match Report Form. Submit a match report with 0-0 score posted and choose Assessor instead of Referee.
  • Referee Assessment Form – Submit a complete Coaching Report/Evaluation to receive payment. We would prefer that all coaching reports/evaluations be completed electronically via the Referee Assessment form. If not, please send your digital copy to the respective referee AND to refevals@texasrugbyunion.com.

TRU Game fees & Expenses schedule:
I. Referee Fee Schedule $0.35 per mile on travel over 25 miles one way

  • D1 $70 / All games
  • D2 $60 / All games
  • D3 $50 / All gams
  • TYRA games: $40 per game / All games / No mileage

II. Assistant Referee: $25 per game / All games / $0.35 per mile on travel over 25 miles one way
III.  Coach / Evaluator $25 per game / All games / $0.35 per mile on travel over 25 miles one way
IV. Tournaments: See Policy

Airfare/Other travel expenses:
ALL airfare & hotel costs must be approved in advance by the TRRA President or Treasurer.  Book airline tickets as early as possible after assignment, but no later than 21 days prior to the match. Flights booked late due to procrastination will be reimbursed at fare available on assignment day.

Airport Parking:
Airport parking at lowest available rate is reimbursable. ($ 7.00 maximum per day)

Mileage:
All mileage over 25 miles one way including “local in town mileage” between home and tournament site and return is reimbursable at a rate of $.35 per mile. Mileage between home and airport is reimbursable if more than 25 miles one way. Toll fees are not reimbursable.

Meals/snacks/personal items/beverages/miscellaneous items:
Meals/snacks/personal items and beverages of any kind are NOT reimbursable. Any expenses not specifically addressed above must be approved by the TRRA President or Treasurer prior to reimbursement.

Payment policies:

  • All expenses must be received within 30 days to receive reimbursement.
  • Electronic or photo copies of all expenses must be received by Treasurer before reimbursement will be processed.
  • All game fees and mileage will be processed for payment monthly in the second week of the following month for all games reported on the TRU website for the previous month.
  • All airfare reimbursements will be processed for the payment during the week the approved airfare receipt is received.
  • All payments will be made by the TRRA bank via electronic check preparation service and mailed directly to the address on file with the TRRA. It is the referees responsibility to provide a correct and current address. If changes to your address should occur, please be sure to contact the TRRA Treasurer.

Questions:
Please address any questions regarding these policies to the TRRA – President or Vice President.

Tournament Policy

Referee Coordinator is responsible for completing the “Tournament Referee Worksheet” as well as the “Tournament Billing Worksheet” within 48 hours after completion of the event.

Referees, Assistant Referees, and Coaches/Evaluators will receive a standard rate of compensation, as follows:
I. Referee Full Day: $75 (6 game maximum for 7s)

  • Plus mileage at $.35 per mile on travel over 25 miles one way and TRRA approved referee hotel and airfare expense

II. Referee Half Day: $30  (3 game minimum for 7s)

  • Plus mileage at $.35 per mile on travel over 25 miles one way and TRRA approved referee hotel and airfare expense

III. Referee Coordinator

  • Coordinates referees, ARs and/or coaches/evaluators on event day
  • Determines whether full day or half day reimbursement will be paid based on matches
  • Timely submission of the Tournament Billing Worksheet
  • Entitled to claim a $50 fee for tournaments of 10 teams or more or $25 for tournaments of less than 10 teams

Airfare/Other travel expenses:
ALL airfare & hotel costs must be approved in advance by the TRRA President, Treasurer, or Tournament Coordinator.  Book airline tickets as early as possible after assignment, but no later than 21 days prior to the event.  Flights booked late due to procrastination will be reimbursed at fare available on assignment day.

Airport Parking:
Airport parking at lowest available rate is reimbursable. ($ 7.00 maximum per day)

Mileage:
All mileage over 25 miles one way including “local in town mileage” between home and tournament site and return is reimbursable at a rate of $.35 per mile. Mileage between home and airport is reimbursable if more than 25 miles one way. Toll fees are not reimbursable.

Meals/snacks/personal items/beverages/miscellaneous items.:
Meals/snacks/personal items and beverages of any kind are NOT reimbursable.  Any expenses not specifically addressed above must be approved by the TRRA President or Treasurer prior to reimbursement.

Payment policies:

  • All expenses must be received within 30 days to receive reimbursement.
  • All airfare reimbursements will be processed for the payment during the week the approved airfare receipt is received.
  • All game fees and mileage will be processed for payment monthly in the second week of the following month for all games reported on the TRU website for the previous month.
  • It is the referees responsibility to provide a correct and current address on file with the TRRA.

Questions:
Please address any questions regarding these policies to the TRRA – President or Vice President.

Tournament Cost Policy

Clubs that sponsor tournaments are required to contact TRRA at least 90 days prior to the event date. The sponsoring club MUST provide an estimate of number of expected teams, fields to be used, and matches.  The Club is to update the TRRA with new estimates of expected teams and fields to be used within 30 days of the event.

The TRRA will provide referees based on the 30 day estimate. The fee to the club for the tournament will be based upon the following policy:

Referee Full Day: $100
Referee Half Day: $50

Summer 7s Tournaments:
TRRA created a referee development program, so that host teams can offset referee costs by providing volunteer referees.  The goal of this program is to help host clubs manage costs and help TRRA recruit new referees.

  • Volunteers are required to attend a short referee clinic the morning of the tournament.
  • One volunteer referee can referee 3 games max, so two volunteers can substitute for one certified referee.
  • At least 50% of the games must have a certified referee assigned.
  • TOLA tournaments are required to have a minimum number of certified referees and a certified referee must ref the championship games.
  • A certified TRRA referee costs $100 per day ($50 per half day) and can referee a maximum of 6 games per day (3 game minimum).

Meals/snacks/personal items/beverages/miscellaneous items:
Snacks and beverages are to be made available to the assigned referee at no cost.  A designated referee area, including an adequate tent/shade structure and chairs are to be available for the referees.

Payment policies:

  • The TRRA will appoint a tournament Referee Coordinator to the event.
  • The Referee Coordinator, or TRRA Chairman/Vice Chairman, will provide a final fee estimate to the Club 7 days prior to the event.
  • The TRRA will bill the Club within 5 days following the event.
  • Payment is due within 7 days thereafter.


Questions:
Please address any questions regarding these policies to the TRRA – President or Vice President.

Tournament Club Billing

Tournament Club Billing – This link will take you to the worksheet, it is a TEMPLATE so please make a copy!

Referee Worksheet

Tournament Referee Worksheet – This link will take you to the worksheet, it is a TEMPLATE so please make a copy!

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