Attendance: Please note that at the Summer 2o11 Meeting the Board passed a resolution that Clubs that do not send at least one representative to the Unions GM shall not be eligible for Grants or other financial rewards.
Meeting site information: Farmers Branch Rec Center, 14050 Heartside Place, Farmers Branch, Texas
Meeting Date and Time: Sunday, March 4, 2012 @ 10am until 4pm or close of business
Host Hotel for AGM: We have 15 rooms reserved (more if needed) at the Doubletree Club (Hilton) Hotel.
Location is 11611 Luna Road, Farmers Branch, Texas. Phone number is 972-506-0055. Please email reservation request to nichole.tavenner@hilton.com or call the number provided.
BE SURE TO GIVE THEM THE FOLLOWING CONFIRMATION NUMBER: 83758793. The rate is $69.00 per night with a 2 person breakfast included. THIS IS A GREAT HOTEL…REALLY NICE AND SUPURB RATES. The hotel is approximately 8 minutes from the meeting site (Farmers Branch Rec. Center). Questions: contact Jeff Kolberg at jeff.kolberg@xerox.com
Draft Agenda is below. Please send meeting topics to David McPhail: tru.president@gmail.com
1. ROLL CALL @ 10am & APPROVAL OF AGENDA – McPhail
2. MINUTES FROM 2011 SUMMER MEETING – McPhail
3. REVIEW OF OFFICERS – McPhail
4. GEOGRAPHIC UNION / WEST TU – McPhail / Sharpley
5. USA COMPETITIONS UPDATE – Sharpley
6. TRU OPERATING PROCEEDURES – McPhail
7. LUNCH BREAK @ 12:30pm (approximate)
8. FINANCIAL REPORT – Pfleger / McPhail
9. COMPETITIONS / DIVISIONAL / All STAR REPORTS – Watson / Secretary’s / McPhail
10. CREATION OF FALL LEAGUE – Watson / Kolberg
11. TRU MASTER SCHEDULE AND GAME LIMITS – McPhail
12. RUGBY TEXAS REPORT – Marshall
13. DISCIPLINE REPORT – Kolberg
14. REFEREE REPORT – Wolfinger / McPhail
15. PROPOSAL ON REFEREE PAY – Watson / Kolberg
16. WEBSITE REVIEW – McPhail / Dusablon
17. REVIEW OF HIGH PERFORMANCE – Discussion
18. PROGRAMS / FINANCIAL SUPPORT – McPhail
19. OLD BUSINESS
20. NEW BUSINESS and INFORMATIONAL ITEMS
21. ADJOURNMENT