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Announcement to all TRU Clubs Regarding Pre Season Procedures and Requirements

All TRU Clubs,

Please note that we are seeing a large issue with team’s following Preseason Procedures and other Club and Match Requirements. Please note that teams that do not follow these procedures and requirements may be subject to Disciplinary Action. The TRU urges you to review each of the links below and ensure that your team is in compliance.

  • USA Rugby Club Registration and Player CIPP
    • It is the policy of the Texas Rugby Union that each and every player, coach, referee, administrator and club will comply with the USA Rugby’s Club and Individual Participation Program (CIPP) for ALL matches.
  • Match Requirements(Pre, Week of and Post Match)
    • Schedule Confirmation (Pre)
      • Once your Division schedule has been loaded into the TRU Calendar, please confirm that the game is correct including the HOME vs AWAY and the location matches the HOME team. Also note that the location MUST be an exact pitch address.
    • Referee Confirmation (Week of)
      • Monday – The HOME team is responsible for confirming the referee using the contact information on the Referee List. At the latest, the HOME team must contact the referee by Wednesday. If a referee has not been scheduled, immediately contact the referee scheduler in your area.
      • Wednesday  – If you have received no response from the referee (Referee List) by Wednesday evening, call your Referee Scheduler.NOTE: If the referee does not hear from the HOME team by Wednesday, they are instructed to NOT to go to the match. When confirming the match it is generally advised to include the match date, KO time, pitch location, a contact phone number and anything other pertinent details.
    • Match Day
      • Present referee with TRU Front Waiver Form and CIPP roster (from CMS or from the CIPP website) prior to match starting.
    • CMS (Competitions Management System)
      • Divisions that are using the USA Rugby Competition Management System must input their match results within 72 hours after the match.
    • Referee Assessments (Post)
      • It is now a requirement from the TRU that a Referee Assessment is completed by the coaches (required) and captains (optional) of each team within one week of a Cup/League match. More details.
  • Club Contact Information
    • Clubs are required to keep their contact information up to date PRIOR to the start of each competitive season.
  • TRU Feedburner
    • Please note that it is a requirement that at least two team members (or coach) are signed up to receive TRU website updates. This is the primary method for announcements from the TRU. To sign up, go to  https://texasrugbyunion.com/ and add your email in the box that says ‘Sign up for Email Updates’.
  • TRU Facebook

The TRU thanks you all for reviewing this notice and ensuring that your team is in compliance with all TRU Procedures and requirements.

If you have any concerns about any of the above, please feel free to contact the TRU Administrator, Wendy Young.

Thank you,
Texas Rugby Union