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TRU Board Meeting Notes – 4/13/23

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At the request of our members the TRU Board will be releasing their monthly board call minutes and notes. View all of the TRU archived minutes or read on for the most recent notes:

    1. Roll Call
      1. Young
      2. Dodge
      3. McPhail
      4. Kurylas
      5. Martin
      6. Ohmann-Wilson
      7. Roche
      8. Tate
        1. Regrets
          1. Hiller
          2. Tomsak
    2. Disciplinary
      1. 4/1 Ryan Johnson RC – Fort Hood appealed and appellate panel vacated red card
        1. Tate: This was reversed by the appellate panel. The appeals panel has been busy this year but I feel confident in the outcomes.
    3. Forfeits
      1. NEW
        1. 3/25 Huns vs Grand Prairie MD1 – GP playfed forfeit, no notification
        2. 3/25 HURT vs Grand Prairie MD3 – GP un-playfed forfeit, notification on time
        3. 4/1 DARC vs Huns MD2 – Huns unplayed forfeit, notification on time
        4. 4/15 BARC v HARC W – BARC played forfeit, notification on time
          1. Tate: New forfeits but all the clubs appear to have followed our policies and gave notification. 
      2. Previously reviewed
        1. 12/17 Little Rock vs Denton M – Denton played forfeit
        2. 1/14 – Huns III vs HURT II M – HURT unplayed forfeit with late notification / TRU fined per policy
        3. 1/21 Grand Prairie vs HURT M – GP unplayed forfeit, notification was done before deadline, no additional sanction
        4. 1/14 Corpus Christi vs ORC M – ORC unplayed forfeit with late notification, TRU fined per policy
        5. 2/4 Shreveport vs Kingwood M – Kingwood unplayed forfeit with Sat morning notification
        6. 2/11 OKC Crusaders vs Denton M – Denton played forfeit
        7. 2/18 Blacks v Grand Prairie MD1 – GP unplayed forfeit by, notification on time
        8. 2/18 Arrows vs Kingwood M – Kingwood played forfeit, notification day of
        9. 3/4 Quins vs Valks W – Valks played forfeit
        10. 3/4 Denton v OKC Tribe M – Denton unplayed forfeit, notification on time
        11. 3/4 Little Rock vs Dallas W – Dallas played forfeit, notification on time
        12. 3/25 Dallas vs Austin Valkyries W – Austin unplayed, notification on time
        13. 4/1 Corpus Christi MD3 QF (resolved, see notes below)
    4. RRRC Championships – 4/22-23
      1. Event details
      2. Hotel Suggestions
      3. Schedule
        1. WD2
          1. Young: Please note that the WD2 Festival is canceled and late last week HARC alerted us that they are having a hard time fielding enough eligible players. Adding a second side stretched them a bit more than anticipated and having a match out of state on the same date as Championships caused the perfect storm. Since the Festival is already canceled, we weren’t able to pull any teams up. We’re working with HARC to create a motley side as we know that any team having a bye and one less match is unfair.
            1. Young 4/21: Unfortunately we weren’t able to find enough players to have a side that would be safe to play. As a result  HARC have forfeited the match and the Quins will move on to the Championship on Sunday. McPhail recommended that we follow precedent from last year’s Super Regionals where this occurred and allow extended replacements for the Quins eventual opponent. This was approved unanimously by the TRU and RRRC women’s reps via email yesterday evening.
              1. Extended Replacements: The team that faces the advancing team on Sunday will have the benefit of 13 replacements (i.e. the team’s full 28 player roster). If the team has 28 players, it can use all 13 replacements to take advantage of the additional 5 replacements beyond its 23-player match roster. If the team that prevails on Saturday has fewer than 28 players rostered and checked in for the weekend, the team must play all of its rostered players before a player taken off as a tactical replacement may reenter the match (i.e., before the team can exercise “on and off” rights).
          2. Weather
            1. Young: We’re expecting rain on Thursday and possibly Friday as well. We’ve checked with Hansel and he confirmed that the fields drain really well and they will hold up to any inclement weather. There is also still a chance of rain on Sunday so we ask that teams prepare accordingly. There will be some tents available from the hosts but you may consider bringing your own.
            2. Tate: The concern shouldn’t be the playing surface as it drains really well but it’s the access and parking that might be a bit muddy.
            3. McPhail: Yes, the rain is Thursday and Friday so we should be good. Will be in the high 60s but low 40s for early kick-offs.
            4. Young: Brrrr.
          3. Streaming
            1. Young: All matches will be streamed on our Youtube channel! I did talk to our partner and if there is HEAVY HEAVY rain on Sunday they may not be able to live broadcast. They will make every effort to record matches for eventual upload but that may also not be possible.
          4. Qualified Teams Paperwork
            1. Young: Teams are starting to get in there required paperwork, all the pre-paperwork is due Thursday evening by 5pm. McPhail and I will be doing all the pre-checks this week.
          5. RRRC/TRU Support on the ground
            1. Young
            2. McPhail
            3. Tate
            4. Norton
            5. Hughes
            6. Horn
            7. Dodge
            8. Dale
    5. Gulf Coast Super Regional 5/6-7
      1. Tate: Event is in Orlando, FL so winners will move on to that next round for most of our divisions. Do we have information that we can give to the teams?
      2. McPhail: Yes, we’ve received a bit more info in the form of a website and a Google Document that has most of the information.
      3. Young: Dave, are you going on behalf of the TRU?
      4. McPhail: Yes, I am all booked for the weekend.
    6. USAR National Championships – Jun 2-4
      1. Young: National Championships will be in St. Charles, MO at the St. Charles Soccer Complex about 15 minutes from the St. Louis airport.
      2. Tate: Yes, and want it noted that MD1 and WD1 is on FRIDAY/SUNDAY while the other divisions are the traditional Sat/Sun.
    7. 7s
      1. RRRC/TOLA
        1. 6/10 – LoneStar Classic (Dallas, TX): TOLA
        2. 6/17 – Bloodfest  (Round Rock, TX): RRRC / TOLA / Midwest Crossover event
        3. 7/1 – Hell or Highwater 7s (Houston, TX): RRRC  / TOLA
        4. 7/8 – Midwest Qual #2 (Chicago, Il): RRRC Crossover event
        5. 7/15 – Cherrybone 7s (Woodlands, TX): TOLA
        6. 7/22 – Choctaw 7s (Durant, OK): RRRC / TOLA; 7s by the Sea SOCIAL
        7. 7/29 – Riverboat 7s (Shreveport, LA): TOLA
        8. 8/12-13 USAR Club 7 Nationals
          1. Tate: Great, so it looks like we have a tentative schedule.
          2. Young: Yes, I still need to get it posted…have been swamped with Championships.
          3. Tate: Shawn, do you see any issues with the 7s schedule?
          4. Martin: The only one that is concerning is June 17 because it is a home Jackals match, Bloodfest and PR 7s. 
          5. Tate: Ok, please reach out to the Huns for help with Bloodfest as they can probably cover some of the Super Social matches.
          6. Martin: Yes, they will be contracting with Lonestar for the Super Social, so we only have the premier and club divisions.
      2. Club 7s Nationals – Aug 12 & 13
        1. Tate: We’re still waiting on a location but we know they are looking at the coasts…just depends on which one.
    8. AGM – IN PERSON and tentatively scheduled for Aug 26 at 3pm
      1. Young: We will be having an in-person meeting this year as we are in need of a new TRU President and we have a whole slate of elections between the RRRC and TRU. It is tentatively scheduled for August 26 at the Summit in Fort Worth. We’ll confirm that soon!
      2. Elections
        1. President – Sep 2023 (3 year term)
        2. Vice President – Sep 2025 (3 year term) Tomsak
        3. DI M Rep – Sep 2025 (3 year term) Dodge
        4. W Rep – Sep 2025 (3 year term) Wilson
        5. DII M Rep – Sep 2024 (3 year term)
        6. DIII M Rep – Sep 2024 (3 year term)
    9. HOF – Aug 26 in Ft Worth
      1. Hotel Block
        1. Young: We have settled on a hotel in Fort Worth and have reserved a block of rooms. The block always fills up so get your reservation in! Booking info is already available on the HOF website.
    10. Summit – Aug 25-27 in Ft Worth
      1. Hotel Block
        1. Young: Same as above, we have a block of rooms reserved for the Summit. Get booked because the block will fill up quickly.
      2. Course Registration
        1. Young: Course registration will open in a few weeks and along with the normal USA Rugby certification courses for Coaches and Referees we will be including new courses focused on data and analysis, coaching defense, touch judge training, mental skills, administration, streaming and broadcast, medical & recovery and concussions.
    11. 501c3
      1. Tate: No new news.
    12. New Business
        1. None.
    13. Meeting Adjournment (9:00 PM)
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