RRRC Committee Meeting Notes – 8/11/2025

The Red River Competitions Committee releases their monthly committee call minutes and notes. View all of the archived RRRC minutes or read on for the most recent:

Roll Call – 8:00 PM
- McPhail
- Norton
- Dale
- Curl – Late
- Robinson
- Hanlon
- Wegman
- Kurylas
- Keuppens
- Davies
- Hughes
- Hanson
- Regrets:
  - Hunter
  - Walker
Compliance
- Hansel and Elaine working on it
RX items
- Per USAR, This is all exactly the same process as we’ve had the last 2 seasons
- RX will close to all after Senior Club 7s on Sunday evening August 10th.
- RX will open to Union and Club Admins on Wednesday 13th / Thursday 14th for them to add in updated dues.
- RX will open to all participants to register for 2025-26 season Friday August 15th.
- Schedule to be loaded into RX
- CIPP registration is to have a small increase this year; estimated at $5 to cover increased insurance costs.
15s
- Regulations updates
  - Main noticeable change is replacing the 66% rule with 4 match rule
  - See 2025-26 Player Eligibility Notes for more information
- Schedule
  - Changes to go in via TRU Match Change/Add/Drop (CAD) Form
  - What’s the story behind this and its impact on RRRC?
    - Life Univ to Play Senior Club & College Ball – The Rugby Breakdown
    - Tentative 3 Texas WD1 to play Life W Home and Away
    - Motion: Add Life W to RRRC Women’s D1. Caitlin / KC. Approved by acclamation
      - Women’s reps recommended moving forward
- Championships
  - RRRC Playoff format
    - MD1
      - May be impacted by the number of GCSR competitors.
      - Miami Tridents yet to confirm GCSR division
    - WD1
      - In process
    - MD2
      - May be impacted by the number of GCSR competitors
      - AOW are reported to be playing in True South MD2 Comp and will play D2 at GCSR. They are reported to be requesting to play in the True South but represent their home GU, Carolinas, at GCSR.
    - WD2
      - In process
    - MD3
      - Semis March 28th and Final April 11. Motion: Jeff / Michael. Approved by acclamation
    - WD3
      - Just top two ranked teams in Final
    - MD4
      - Just top two in Final (South vs North)
7s Club Nationals:
- Women’s Winner: Chicago Lions over Chicago North Shore
- Men’s Winner: NOVA over Chicago Lions
- RRRC Men’s representatives:
  - Dallas Harlequins 12th
  - Austin Huns 16th
- RRRC Women’s representatives::
  - HEB 10th
  - Dallas Harlequins 15th
Referees
- TRRA representatives at 7s Club Nationals: Juan Pablo, Blair McClure, and Rachel Hill.
Events
- 2025 Hall of Fame – Houston TX
  - 10th annual HOF Banquet is August 23 in Houston, TX
  - Hilton – Houston North, 12400 Greenspoint Drive, Houston TX 77060
  - Hotel booking link: https://www.hilton.com/en/attend-my-event/trusummitandhalloffamebanquet/
  - Deadline for booking link rates: August 1st
- 2025 Summit Conference – Houston, TX
  - 10th annual Summit Conference is August 22-25 in Houston, TX
    - Welcome Happy Hour on Friday evening.
- Elections coming up this summer:
  - 20250713_2025 TRU Board Elections_Scope and Notes
  - RRRC seats up for renewal
    - Chair – McPhail – Elected by RRRC after rest seated
    - MD1 – Dale
    - MD2 – Hanlon
    - MD3 – Wegman
    - Women – Hunter
  - 2025 Timeline
    - August 1 – August 17: Nominations accepted
    - August 20: All candidates and bios posted to the TRU website for review
    - August 23: Candidate Forum hosted live at the TRU Summit / AGM in Houston
    - August 24 – August 30: Online voting opens via the TRU website
    - September 1 – September 7: Vote analysis and confirmation of elected officers
    - No later than September 8: Official results posted to the TRU website
  - RRRC and TRU Board Elections Nominations OPEN! – Texas Rugby Union
  - Roles & Responsibilities
    - UPDATED: TRU/RRRC, Who Does What? – Texas Rugby Union – Some diagrams out of date
Reminder from last Month’s Meeting:
- Below to to be completed over summer before AGM
- RRRC Charter / Terms Of Reference: Competitive Region Competitions Committee Terms of Reference
  - Norton – Convener, Dale, KC
  - Summary: Remove old dates and obsolete references to pre SCC procedures
- RRRC Promotion & Relegation (Policy or Guidelines): RRRC Promotion & Relegation Policy
  - John K – Convener, Rob, Travis, Norton
  - Summary: Update the 21 days to 7
- Forfeit Policy Played & Unplayed: Operating Policies – Texas Rugby Union
  - Hansel – Convener, Wegman, Caitlin
  - Summary: In process
New Business
- None
Meeting Adjournment 9:52 PM
- Motion: Michael / John D