RRRC Meeting Minutes 1.12.2026

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The Red River Competitions Committee releases their monthly committee call minutes and notes. View all of the archived RRRC minutes or read on for the most recent:

  • Roll Call – 8:00 PM
    • McPhail 
    • Norton
    • Dale
    • Batrez
    • Walker
    • Curl
    • Kurylas
    • Robinson
    • Hunter
    • Keuppens
    • Hughes
    • Wegman
    • Davies
    • Regrets:
      • McCowan
      • Hanson
  • ComplianceYTD registrations
    • YTD 2026 registrations = 2,125;  prior month Dec-2025 = 1,951  
      • Full month Dec-2024 registration total was 1,888
        • 112% ahead of last year at this point
      • Roles YTD: Players 1,801/ Admins 104 / Coaches 97
      • Players 2024-25 = 2,322
    • Club Compliance and Registration Numbers – Texas Rugby Union 
      • Changes made based on last month’s action item
      • Out of compliance per 1/12/26 report:
        • Alamo City, Alliance, Fort Worth, Houston Arrows, HARC, Laredo, McAllen, OKC Boomers, Old Skool, Woodlands
        • Gorilla Rugby: Some outstanding items. 7s club, Action Item: Michael asked Elaine to put a 7s tag. Done!
        • HEB Hurricanes: Same as above
    • Forfeits: Operating Policies – Texas Rugby Union 
    • Alliance v Gryphons – Issue with city and field. Action Item: Jeff to followed up and match rescheduled
    • Dallas Harlequin Womxn forfeited their travel match to Life University (Jan-17th):
      • Based on unplayed & not rescheduled match, the Lady Quins would not be able to advance to the RRRC Championship or the GCSR.  
      • Further sanctioning and assessment of travel / home matches to be reviewed at appropriate time. 

        • Matches for two clubs requiring Flight arrangements:

          • Home Clubs are required to contact their opponents with a full month’s notice prior to their scheduled league matches to provide logistics information. The teams are to work alternate mutually agreeable arrangements if there is a problem with the weekend’s scheduled pitch.

        • Forfeits

        • The unplayed forfeiture of a match will result in being barred from the playoffs and advancement within the current competitive season. A second occurrence of an unplayed forfeiture in the competitive season will warrant relegation to the next lower division for the following competitive cycle.

        • Any club unable to keep its engagement to play a match with 12 or more eligible players registered with the team (an “unplayed forfeit”) in any match must give notice to:
            • The RRRC Competitions Committee chairperson
            • The TRU Administrator
            • The respective TRU divisional representative
            • The TRRA referees appointments officer
            • The referee assigned to the match
            • The opposition club and/or match secretary on/by the Wednesday prior to the match.
        • The maximum competition points five (5) shall be awarded to the opposition team, and the match will be listed as a win of twenty eight (28) points to zero (0), as entered within the CMS system. The forfeiting team shall also receive one negative point towards the standings.
        • The minimum number of eligible players a team may field without an unplayed forfeit is twelve (12). If a team drops below twelve eligible players registered with their team during the match for any reason, the match will be an unplayed forfeit. Playing a fifteens match with fewer than twelve players has been deemed a safety issue.
  • RX items
    • Hansel will circle back and resolve with respective clubs.
    • Reminder to not “close out” the match as it locks out opposition.
  • 15s
    • Update:
      • David to reach out to Miami Tridents to re-confirm their travel to Austin for GCSR.
      • New Competition and Admin support have been added to staff to help with SR’s and Nationals 15’s & 7s.
    • Championships
      • RRRC April 11/12
        • Location: Durant, OK
        • Structure XVs – Texas Rugby Union 
          • MD1
            • Competition page up to date
          • WD1
            • Action Item: KC to update structure page – updated
          • MD2
            • Action Item: MD2 reps to update structure page – updated
          • WD2
            • Part of Women’s Premiership
          • MD3
            • Action Item: Travis to update structure page
          • WD3
          • MD4
            • Action Item: John K, Ethan, Jeff and Travis to update structure page
      • GCSR April 25/26
        • Location: Huns
        • Structure
          • MD1
            • One match Saturday – David has spoken, again to Miami and Florida to confirm their commitment to attend.  Updated expected Jan-19th.
          • WD1
            • No update
          • MD2
            • No update
          • WD2
            • No update
          • MD3
            • No update
          • WD3
            • There is a plan to move forward with the matches.
          • MD4
            • Action Item: John K and Ethan reached out to other GU MD4 clubs for feasibility. Interest from Baton Rouge and VooDoo of True South
      • Nationals May 15, 16, 17
        • Location: To be announced soon.
  • 7s
    • Discussed requirement for RX across the country, teams sending in declarations in June for July 1st competition start, and RRRC likely to get only one slot / invite to nationals unless we have a compelling case for a 2nd (Men and Women).
    • Note:  WER championship is reported to be on the same date; may impact size of women’s competition / format.
  • Referees
    • Issues with matches not having medical coverage.  Sideline medical is not a requirement but is highly recommended.
    • Be sure to have all players / coaches CIPP registered to ensure USAR insurance is still valid for all participants.
  • Events
    • Nothing to report
  • New Business
    • Nothing to report
  • Meeting Adjournment 8:53 PM
    • Motion: Norton / KC