RRRC Board Meeting Minutes – 4.13.2026

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The Red River Competitions Committee releases their monthly committee call minutes and notes. View all of the archived RRRC minutes or read on for the most recent:

Roll Call – 8:00 PM

    • McPhail
    • Norton
    • Dale
    • Curl
    • Hunter
    • Robinson
    • Batrez
    • Walker
    • Wegman
    • Kurylas
    • Davies
    • McCowan
    • Hughes
    • Regrets:
      • Keuppens
      • Hanson
  • Compliance
    • YTD registrations
      • YTD 2026 registrations 
    • Club Compliance and Registration Numbers – Texas Rugby Union 
      • Current total: 2,537 vs Full YR 2025 total of 2,532 and Prior Full YR 2,382
        • Last month’s total: 2,438
      • Current players: 2,092 / Coach 101 / Admin / 110
        • Last month’s total players: 2,036 / Coach101 / Admin108 
    • Time for Gorilla and HEB to get in compliance
    • Forfeits & Fines: Operating Policies – Texas Rugby Union 
      • Arkansas Gryphons forfeited playoff match
      • Action item – Respective reps to review and report back this week to RRRC 
      • Action item – John / Ethan to make recommendations to fix issues.
      • Moved to May discussion…
  • RX items
    • No new updates.
    • Bay Area Women had issues and were going to reset.  Resolved.
  • 15s
    • Championships
      • RRRC – Location: Durant, OK
      • Results: Texas RRRC Championships
        • Winners 
          • MD2 – HURT
          • WD2 – Little Rock
          • MD3 – Austin Blacks
          • WD3 – Dallas RFC
          • MD4 – Collin County
        • Durant / RRRC feedback:
          • Metrics on match from JK?
          • Ross voiced his concerns; again.
          • Concerns over water, rocks, hard ground.
          • Trainer was missing from request.
        • Upcoming D1 matches – April 25th (both 5pm)
          • Blacks vs Reds
          • Life Univ vs sHARCs
      • Gulf Coast Super Regional
        • Location: Huns Field on Nixon Lane
        • Staff for Austin:
          • McPhail (Eligibility & Commish) / Hotel
          • Norton (Eligibility)
          • Little (Field)
          • Armstrong (Eligibility & # 4) / Hotel
          • Robinson (Eligibility & # 4)
          • Walker (RX) / SAT Hotel
          • McCowan (Field) / Hotel
          • Keuppens (Field) / Hotel
          • Davies (Referees) / USA Ref Hotel
          • Courtney (DC)
          • Hanson (Host / RX)
          • Hunter ?
        • Need Volunteers for WD3 match
        • Eligibility & Roster Deadlines from USA Club on Rosters
        • Match Ups: 2026 Super Regional Gulf Coast
      • Nationals
    • 2026/2027
      • Open division interest
      • Promotions/Relegations
        • Automatic based on policy. Reps to share with impacted clubs.  Policy can be appealed / must be in writing and comply with published timelines.
        • MD1
          • Relegation – HARC met #3 and #4 
            • Will they be able to field both MD2 and MD3?
            • Need to get with Glen F / President
        • WD1
          • Relegation – Austin Valks and Harlequins from WD1 to WD2
        • WD2
          • Relegation – sHARCs WD2
          • Promotion – Little Rock WD2 to WD1
        • MD2
          • Relegation – None
          • Promotion – TBD
        • MD3
          • Relegation – Cy-Fair met #3 and #4
          • Promotion – TBD
          • Look at D3 divisional realignment
            • Alamo City
            • Old Skool
            • Alliance 
            • McAllen
            • Laredo
        • WD3
          • Relegation – N/A
          • Promotion – Dallas WD3
        • MD4
          • Relegation – N/A
          • Promotion – Collin County and The Woodlands have been at the top of the subdivisions the past few seasons.
          • Need to look at pushing Collin County to move up to MD3 as they are not helping the competition by blowing out teams by playing lots of guys with D1 thru D3 experience which is the vast majority of their squad.
          • Comp was allowing rosters over 23. This was intentional.  Rolling Subs.
          • Can also look at The Woodlands as well but think that their success is based on having some D2 guys playing in the D4 matches. 
          • Consider adding in more eligibility rules. 
            • To be discussed in the group
        • Action Item – All divisions to share electronically their revised models for 2026-27 by end of April.  Circulated in time for the May meeting.
        • Hansel requested to be looped in for Scheduling in order to migrate RX and AI.
      • MD1/MD2 proposal Hybrid MD1/2
          • Proposal to accept
          • Motion: KC / RW
            • Discuss with Woodlands to see resolution of D3/D4 side.
            • Discuss benefits and challenges of the impact of massive promotion or blanket sharing of the competition and geographic challenges.
            • Motion carries 8 to 3
  • 7s
  • Referees
    • TRRA numbers from 71 to over 90. 
      • Gryphons have contributed 2 refs as part of their joining TRU.
      • Tulsa still has not contributed to the pool.
      • OKC has 2 refs as well.
      • Concern over late cancellations and played forfeits which negatively impact assignments.
    • Action Item: Request financial breakdown on Referee Resources and Travel Costs along with any observations and recommendations to address Referee or Geographic gaps in coverage ability for next meeting.
    • GCSR referees have been selected.  Kat & Juan to whistle the D1 matches.
  • Events
  • New Business
  • Meeting Adjournment 9:49 PM
    • Motion: CB / JK