TRU Board Meeting Minutes – 5.18.26

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At the request of our members the TRU Board will be releasing their monthly board call minutes and notes. View all of the TRU archived minutes or read on for the most recent notes:

  • Attendee’s
    • David McPhail
    • Ross Davies
    • April Armstrong 
    • Zach Hiller
    • Ryan Little
    • Travis Hughes (D3 RRRC guest)
    • Chris Hanson (late)
      • Regrets:
      • Max W
      • Heather H
      • Jeff W
  • 2. Compliance
  • YTD registrations
  • 3. New Club Requests
    • BR – never followed up in response to Ryan’s request for information; namely Referee resources.
      • Motion to deny.  Motion passed.
    • Wichita – Email from Club President was sent to Board as FYI and discussed.
      • Motion to deny.  Motion passed.
    • Discussion regarding resources: Human, Capital, Administration, Geography, etc.
    • Tulsa discussion regarding failure to provide referees:
      • Motion to demote to D4. Motion passed. Any appeal would need to be in 5 days of receipt.
    •  Laredo – Admission is on probationary status for first full year 2027-28 season with additional requirement to create a referee developmental plan that will be submitted to TRU Board and review of said plan satisfactory completion.  Motion passed. Travis to engage JK and JW for crafting a letter to club with TRU pre-approval of letter.
  • 4. Sevens – RRRC and TOLA 7’s
    • April update:
      • Has been announced as Sevens Chair as appointed by RRRC Chair (DRM).
      • Choctaw OK will not be ready to host due to field conditions.  
      • Tentative Schedule:
        • Q1 – Bloodfest June 20th
        • Q2 – Choctaw to be held in Dallas (LH) aka “Sheriff 7s” – July 11th
        • Q3 – Austin Blacks – July 18th
        • 7s National – Madison, WI Aug 8 & 9th
      • TOLA format remains the same and added as confirmed.  All approved tourneys have a TOLA designation; exception being Sevens by the Sea.
      • TOLA administrative points to be revised in updated policy forthcoming.  Includes formal requirements for RRRC teams to play in ALL three events. Failure to do so will result in Clubs loss of ability to compete in the next cycle. Max to publish Q dates asap.  Waiting on the final event for TOLA dates / locations.
  • 5. Fifteens – 
    • Gulf Coast discussion – Request for feedback / changes / improvements
    • USA Nationals discussion – GC is in a good position for next year with 4 of 5 divisions being in the top two seeds.
  • 6. Financials – 
    • Ryan and Dave to work on details and make proposals for next month’s meeting.
    • All Star to be reviewed as part of the budget process.
  • 7. Old Business: 
    • Board Positions for D1 and D3 rep (JW 2028 & LG 2027)
      • D1 – We will go without until posted and elected.
      • D3 – TH and JW will fill in for June & July.  Max to post for nominations.
    • Fines & Forfeits – 
      • Ryan to send out an email and work with Hansel to collect and operational issues.
    • Revisit Admin structure – David Mc to work on.
  • 8. New Business – 
    • David to get with Max on time / cost / etc.
    • Ross – AGM at Bloodfest.  
      • 14 attended the Ref Course in Dallas but 10 were school age.
      • Summit – L1 course.  TRU needs to request sent to Education@ (Steve P).
    • DC – only one person that has a Card that carries over into Sevens.  He will review.
  • 9. Adjournment – 
    • RL / AA at 9:36pm