RRRC Board Meeting Minutes 8/10/2026

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The Red River Competitions Committee releases their monthly committee call minutes and notes. View all of the archived RRRC minutes or read on for the most recent:

  • Roll Call – 8:00 PM
    • McPhail
    • Norton
    • Dale
    • Curl
    • Robinson
    • Batrez
    • Hughes
    • Wegman
    • Kurylast
    • Davies
    • Hanson
    • Keuppens
    • Armstrong
    • Hunter
    • Walker
    • Regrets:
      • McCowan – Late
  • Compliance
  • RX items
    • Annual RX Rollover
      • Email sent out to club admins
      • Monday, August 10th: RX shuts down for the season rollover. Teams, team admins, scoring admins, competitions, schedules, and matches will be completely wiped.
        • New/Unregistered Players Training in August: Any new player training before August 14th must purchase a Weekly Membership for coverage.
        • Note: Weekly memberships cost $15 and are not valid for league matches.
        • Instruct new players to create an account at myaccount.rugbyxplorer.com.au, select “USA Rugby” (not Rugby Australia), search for “At Large” (At Large Senior Club), and select Player — Senior Club — Weekly.
      • Friday, August 14th: RX opens for player and staff registration.
        • Action: Ensure all players, coaches, and staff register prior to the first activity for proper coverage.
        • Action: New clubs must ensure they are meeting TRU guidelines for coach and player registration.
        • Action: Clubs must register and pay the USA Rugby club fee prior to TRU deadlines.
        • Action: Coach certifications must be completed prior to any activities.
        • Clubs do NOT need to create Teams. TRU Admin will create Teams for RRRC competitions.
      • Friday, August 14th: RRRC Competitions and Teams loaded into RX.
        • Action: Assign Team Administrators to Teams. This will ensure roster management for Clubs through the Match day App. This must be completed before the first match.
    • RRRC Schedule loaded into RX
  • 15s
    • Structure https://texasrugbyunion.com/xvs/ 
      • Divisional Reps to send updates for the website to Max.
      • Travis made a revised D4 schedule in an adjacent tab.  Discussion about timing of changes and other items. 
      • Jeff made some changes for MD3 South and North as well as D4 South.
      • Tulsa – D4 status re-affirmed.  David spoke with the Tulsa President and put him in touch with JK to work on a social schedule.
  • 7s
    • 7s Nationals complete
      • Results…were outstanding overall.  First time in recent memory that RRRC had 3 teams in the top 8.  
        • HEB W 7th & Dallas Harlequin W 8th.
        • Austin Huns M 7th & Austin Blacks M 15th.
        • Tournify App was a great improvement and more development pending.
        • Thanks for a great sevens season to all involved.  Notably, Fil & April for running the Qualifiers and TOLA series.  Fil, Rob, Michael & David were all serving various Admin roles on behalf of the SCC.   Congrats!
  • Referees
    • No official response from Quins on DC issue.  Pending, response forthcoming.
    • Congrats to Rachel & Kat for nationals 7s appointment.
    • Thanks to TRRA for a great (15s and 7s) year.
  • Events
  • New Business
    • Policy Update Request: Last year we had rosters “encouraged” for friendly matches, but this year discuss those be required.
      • Entering a roster ensures that all players are compliant, something required for all participants (including referees and coaches) to be covered by USAR liability.
      • Implementing this for friendlies allows us to work through issues and provide support prior to the competitive schedule.
      • As they are friendlies and not league this may have to go to TRU board
      • Need to create a CAD like form for matches recorded as forfeits and other items to collect data and follow policy.
      • RX will be closed for several days as part of the new 26-27 cycle.
        • Reminder for all Clubs to make sure Team Admins have all appropriate access to start the season as matches and RX input will be required per normal.
  • Meeting Adjournment 8:44 PM
    • Motion: DRM closed the meeting without objection.