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Match Confirmation Procedures


Preseason, Friendly’s and League Matches:

1. Turn in the schedule for all matches to the TRU Admin prior to your division beginning competition.

NOTE: The TRU uses a HOME vs AWAY format for the calendar. Please make sure that your schedule reflects this format.

NOTE: The location should be an exact pitch location and/or address.

2. Check Whostheref.com for the master schedule. Your team is responsible for confirming your team’s schedule including opponent, pitch location (address), kick off time and any other pertinent details. If any of this information is missing, the TRRA may not assign a referee. Contact the TRU Admin if you need to make any necessary corrections.

3. The TRU Calendar should show the referee for matches at least 30 days ahead. You may request assistant referees or a #4, at the clubs expense, by contacting the TRU Admin.

Match week – Home team responsibility:

1. Monday – Contact the referee assigned to your match using the contact information in Whostheref.com. Simply click on the magnifying glass next to your game and then the envelope to email the referee directly.  If there is an out of town or exchange referee assigned, call your Local Referee Scheduler and confirm with the exchange referee if any travel arrangements need to be made (airport pick-up, etc.). When confirming the match it is generally advised to include the match date, KO time, pitch location, a contact phone number (a member of the team) and any other pertinent details.

NOTE: If a referee has not been scheduled, immediately contact the TRU Admin.

2. Wednesday – If you have received no response from the referee (Referee List) by Wednesday evening, contact the TRU Admin. Likewise, if a referee has not heard from a team by Wednesday the week of the match, they have been instructed to NOT go to the match.

Game Day – Home team:

1. Pick up referee if required.
2. Have a pre-match conversation with the referee and indicate if changing and restroom facilities are available. Make the referee is aware of any special home pitch conditions or venue rules. Provide the same information to the visiting team.
3. Invite the referee to the after-match function.
4. Assist the referee with transportation if needed
5. Collect and mail the signed CIPP rosters for both teams to the appropriate Divisional Secretary.

Game Day – Both teams:

1. Have Front Row Waiver form completed and signed and presented to the referee along with CIPP roster with all players clearly marked – jersey number and Front-row eligibility.
2. Prior to kick-off, exchange completed and signed CIPP roster with the opposition and sign the opposition’s roster. These are retained by the home team to be mailed to the appropriate Divisional Secretary.
3. Confirm scores and discipline issues with referee before the referee leaves the venue.

League Match Post Game Responsibilities – Both teams:

It is now a requirement from the TRU that a Referee Assessment is completed by the coach of each team within one week of a Cup/League match. More details.

CMS  – Both teams:

Divisions that are using the USA Rugby Competition Management System (CMS) must input their match roster the night before the match and then enter the match results (trys, subs and cards) within 72 hours of the match. Make sure to choose FINISHED at the bottom of the game page so that it will tabulate your CMS Standings.

Player Registration:

All Texas club should ensure that their club and players are CIPP registered with USA Rugby using the USA Rugby CIPP system. Thus implementing the long standing policy of all the sport’s sanctioning bodies that all players and referees must be CIPP registered before participating in ANY rugby match. This applies to all divisions under TRU, Rugby Texas and any collegiate affiliate conferences.

No club will be allowed to play any players who are not listed on their specific clubs USA CIPP roster. 

Cancellations/Changes/Forfeits etc.

If your match is cancelled, changed or needs updates, please contact the TRU Admin, the assigned referee and the opposition team. We know cancellations are never planned, but if they happen make sure all parties are alerted ASAP.

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