Event Hosting Application

Event Hosting Application

Minimum Requirements
Ensure that the event complies with all of TRU & USA Rugby’s safety requirements, guidelines, rules, regulations, policies, directives, decisions and all procedures set forth are in effect at the time of the event.

Confirm that all participating clubs and all participating participants, including athletes, coaches, referees and officials are CIPP registered with USA Rugby. Reserve or obtain permission and all applicable permits from local jurisdictions for the use of fields, venues, facilities, etc.

Conduct the event in accordance with the current competitive rules as specified in the applicable RRRC & USA Rugby rule book or World Rugby rules.

Accept full responsibility for the management of this event and any parties it employs, recruits and contracts with to assist with the production of said event, including but not limited to, the supervision of paid and non-paid employees and volunteers.

Requirements of the Host - Match Field/Venue
Match Fields – The playing surface must meet World Rugby minimum standards, including dimensions, safety perimeter, and surface. The playing field:

-must be at least 68 meters wide and not exceeding 70 meters wide
-must be at least 96 meters long from goal line to goal line and not exceeding 100 meters long
-must have try zones at least 10 meters long and not exceeding 22 meters long
-MUST have a 5-meter safety perimeter of continuous grass, sand, or artificial turf
-MUST have sideline barriers stretching from goal line to goal line at least 5 meters from the touch lines

Exact field dimensions can be found here:
http://www.texasrugbyunion.com/administration/rugby-stadium-field-diagrams/. Please upload (or send separately) the exact dimensions of the proposed venue, including any surrounding structures or landscape changes (i.e. buildings, stands, berms, slopes, ditches, etc.) within 10 meters of the playing surface.

Medical Coverage
It is required, as a minimum, that there be 2 qualified medical persons field side. Qualified medical persons include Certified Athletic Trainer (ATC), medical physician (preferably sports medicine or orthopedic specialty), and physician’s assistant with orthopedic experience. A canopy with a table and chairs shall be provided for use by the medical staff along with a cooler with ice to treat players. The presence of an EMT and Ambulance does not replace any of the aforementioned qualified medical persons and should be provided based on host’s experience with emergency medical response time at the event location when an ambulance is not present.

The host must also prepare an Emergency Action Plan (EAP) for the tournament. The EAP must be completed and submitted to the TRU Admin no later than 10 days before the tournament for review.

    If you answered YES, please scroll down and choose SUBMIT. You do not have to complete the entire form as we have your information on file.
  • Accepted file types: jpg, jpeg, png, gif.
    If so, please send them separately to admin@texasrugbyunion.com. Supporting documents could include: - Facility diagrams - Bid packet - Other items that highlight why your bid should be chosen
  • This field is for validation purposes and should be left unchanged.
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