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Apply to the TRU

UPDATED June 2024

To apply as a new club or to add an additional side to the Texas Rugby Union and the Red River Rugby Conference, please complete each of these requirements:

XVs

  1. June 1st
    1. Complete TRU Club Application.
    2. Sign up to receive TRU News by email on Feedburner.
    3. Provide the following documents digitally to admin@texasrugbyunion.com:
      1. Club Constitution/Bylaws
      2. List of Team Officers/Team Structure
      3. Description of Uniform/Kit (colors and design)
      4. Team Website Address; Recommend it includes this minimum information: 
        1. Team Contacts
        2. About Us
        3. Pitch Directions
  2. July 1st
    1. Club/Side informed if application is approved.
  3. July 15th
    1. Pay Club Viability Fee ($500) through Paypal upon being approved.
      1. Fee will be refunded once below criteria is met.
  4. August
    1. Minimum of one club officer attend TRU Summit
      1. We recommend sending multiple club officers to the Summit. It’s a great opportunity for coaches to get certified (Coach Level 2 required for league play) and have your administrators attend the admin courses. Generally we recommend taking advantage of the Rugby Knowledge Pathways, which includes tracks for Coaches, Players, and Administrators at our annual event.
  5. August 15th
    1. Register as a new club with USA Rugby
    2. Sign up for Who’s the Ref to view the TRU Calendar.
  6. September 1stRegister the following minimums:
    1. 15 players, 1 Administrator/Volunteer and one Level 1 Coach
    2. 30 players, two Administrator/Volunteers and two Level 1 Coaches for clubs fielding a second side
    3. 45 players, three Administrator/Volunteers and two Level 1 Coaches for clubs fielding a third side
  7. October 1stRegister full match roster minimums. 
    1. 23 players with a minimum of four that can play in the Front Row
      1. Club should also have one Administrator/Volunteer, one Level 1 Coach AND one Match Official
    2. 46 players for clubs adding a second side
    3. 69 players for clubs adding a third side
  8. November 1st – Proof of Club Viability – Friendly Matches Prior to Cup Season
    1. New Club – Play two (2) friendlies one of which is an away match.
      1. CMS – Enter data (Roster, Scores, Subs and Cards) for both Friendly matches.
    2. Second Side – Play two (2) friendlies one of which is an away match.
      1. Both sides are required to play on the same day.
      2. CMS – Enter data (Roster, Scores, Subs and Cards) for both Friendly matches.
    3. Third side – Play two (2) friendlies one of which is an away match.
      1. All three sides are required to play on the same day.
      2. CMS – Enter data (Roster, Scores, Subs and Cards) for both Friendly matches.
  9. Refund Club Viability Fee ($500)
    1. After meeting above criteria and playing a minimum of two cup matches.
      1. Failure to meet all of the above requirements in a timely manner could result in part or all of the Club Viability Fee not being refunded.

7s

  1. Register as a new Club with USA Rugby
    1. Minimums:
      1. 12 players, 1 Exec Admin and 1 Level 200 Coach by 1st tournament
  2. Complete TRU Club Application.
  3. Provide the following documents digitally to admin@texasrugbyunion.com:
    1. Club Constitution/Bylaws
    2. List of Team Officers/Team Structure
    3. Description of Uniform/Kit (colors and design)
    4. Team Website Address; Recommend it includes this minimum information: 
      1. Team Contacts
      2. About Us
      3. Pitch Directions
  4. Sign up for Who’s the Ref to view the TRU Calendar (instructions here).
  5. Sign up to receive TRU News by email on Feedburner.
  6. Participate in at least two 7s tournaments including paying an entry fee and completing all assigned matches.
  7. Club/Side informed if application is approved.

Once items 1-3 are completed the Admin will submit your club’s application to the TRU and the RRRC for initial approval. Clubs will not be considered until all information is received.

Upon conclusion of review you will be notified of approval by July 1st. If your application is approved your team will be on probation for one year. If there are any issues during your probation period it will be reviewed at the conclusion of the probation. 

Questions? Concerns? Email admin@texasrugbyunion.com.

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