Quick Resource Guide for TRU Clubs
Below is a quick resource guide that clubs can use to make sure they stay in good standing and compliant with USA Rugby, the RRRC, and the TRU. Please note, this list doesn’t supersede the TRU Operating Procedures, Bylaws, or Disciplinary Procedures.
We also have this available in a checklist format, refer to the TRU Club Checklist.
- Club Compliance – In September, the TRU begins checking that each club and their members are properly registered:
- Club Registration – Complete annually after September 1 in order to be eligible for matches and referee assignments. You will need to have a RX account with ‘Club’ permissions to complete registration and payment.
- Player Registration – Ensure club members register as players once USA Rugby Club Registration is completed.
- Certified Coach on roster – Must be at least USA Rugby Coach Level 1 certified, including:
- Complete SafeSport Certification
- Complete Rugby’s Safety Basics
- Complete Bi-Annual Background Check (can take up to two weeks)
- Recommend an Executive Administrator on roster
- Recommend a Level 1 Match Official on roster
- Club Registration – Complete annually after September 1 in order to be eligible for matches and referee assignments. You will need to have a RX account with ‘Club’ permissions to complete registration and payment.
- Team Contacts – The TRU maintains a list of all team contacts. Please update this each season to ensure accurate communication between teams and referees.
- Determine your CMS Administrator and request ‘Team’ permissions for managing the MatchDay app and RX squads.
- Rugby Match Day App – Download from Apple or Google; use for live scoring and other data recording.
- TRU Calendar/Who’s the Ref (WTR) – This database contains all TRU matches and serves as our link to the Texas Rugby Referee Association (TRRA).
- WTR Team User Guide
- Confirm Referee Team – Confirm details with all assigned referees by Wednesday of match week.
- Match Add/Change Requests – Use this form to request match changes.
- Changes/Adds under 14 days will incur a $50 fee.
- Eligibility Book – Required for all clubs, we recommend refreshing it twice a year at a minimum.
- Pitch Technical Zones – Required for all matches and fields.
- XVs Roster – Editable, please make a copy.
- 7s Roster – Editable, please make a copy.
- Match Form – Use for manual data collection at the match; information will need to be entered into MatchDay or RX later.
- Event Hosting Form – Want to host an event for the TRU or RRRC?
- Championship Host Bid – Want to host a Championship event?
Other Resources
- Apply to the TRU – New clubs reviewed each summer for the next competitive season.
- TRU Operating Procedures – Become familiar with these policies.
- TRU Disciplinary Procedures – Become familiar with these policies.
- TRU/RRRC, Who Does What? – Who does what in the TRU and RRRC?
- Manual Disciplinary Report – Submit reports for unreported foul play or issues with spectators, coaches, etc.
- TRU Summit – Held annually each summer. Details are posted on the TRU website.
- Annual General Meeting (AGM) – Please make it a point to attend the AGM. Details are typically posted in the spring, with the meeting scheduled for the summer.
- USA Rugby Transfer Deadlines – XVs transfer deadline is April 1; 7s is July 1.
- Find a Club – Verify opponents outside of the TRU are properly registered and compliant with USA Rugby.
- Transgender Policy – We follow USA Rugby’s policy and believe everyone should be encouraged to play rugby.
- Tournament Submission – Submit tournaments for inclusion in the TRU calendar and request referee assignments (clubs cover referee expenses).
- USA Rugby Event Sanctioning – Recommended for tournaments or other club events.
- Host a USA Rugby Course – Partner with USA Rugby, World Rugby, and the TRU to host an educational course.
- See available courses.
- Substitution Cards – Mostly used at Championship events but can be used at other events.
- Grant Request – Use to request grants for players, coaches, or administrators.
- Club Map – A map of all active USA Rugby clubs.
- History:
- Competition Chronicles – Track team performance and milestones over the years.
- Visual Journey – Explore our history through a visual timeline with stories and anecdotes.
- TRU Brand – More information on the TRU brand.
- Subscribe to TRU Feedburner – Receive TRU news updates via email.
- Facebook – Like and tag us!
- Twitter – Follow and tag us!
- Instagram – Follow and tag us!
- YouTube – Subscribe to our channel!
Questions?
Email admin@texasrugbyunion.com and we’ll be happy to help!