Below is a quick resource guide that clubs can use to make sure they stay in good standing and compliant with USA Rugby, the RRRC and the TRU. Note that this list doesn’t supersede the TRU Operating Procedures, Bylaws or Disciplinary Procedures.
We also have this available in a checklist format, refer to the TRU Club Checklist.
- Apply to the TRU – New clubs reviewed each summer for the next competitive season
- Participation Agreement – Required for all new clubs
- TRU and USA Rugby Club Registration – Complete annually after September 1 in order to be eligible for matches and referee assignments
- Player Registration – Encourage club members to register as a player after USA Rugby Club Registration has been completed
- Certified Coach on club roster – Must be at least USA Rugby L200 Certified including:
- Complete SafeSport Certification
- Complete Rugby’s Safety Basics
- Complete Background Check (can take up to two weeks)
- Recommend an Executive Administrator on roster
- Recommend a Level 1 Match Official on roster
- Utilize the TRU Club Checklist each season to make sure you’re all ready to go!
- Team Contacts – the TRU maintains a list of all team contacts, please update this each season
- TRU Calendar/Who’s the Ref (WTR) – Database for all TRU matches and our link to the Texas Rugby Referee Association!
- WTR Team User Guide
- WTR Team Contacts – Recommend all club officers are included, but at a minimum must have a primary contact. Make sure this is up to date as this is how other teams and referees can contact you
- Match add/change requests – Use this form to request match changes
- Changes/Adds under 14 days will have a $50 fee assessed
- Event Hosting Form – Want to host an event for the TRU or RRRC?
- Championship Host Bid – Want to host a Championship event?
- Confirm referee team – Confirm details with all assigned referees by Wednesday of match week
- CMS Administrator – Establish a CMS administrator for each competitive season. Match data is required by Mondays at 5pm of match week or unlock fee applies
- CMS
- Rugby Match Day App – download from Apple or Google; use for LIVE scoring and other data recording
- Match Form
- Front Row Waiver form – Required for all league matches
- Eligibility Book – Required for all clubs and we recommend refreshing twice a year at a minimum
- XVs Roster -Editable, please make a copy
- 7s Roster – Editable, please make a copy
- Pitch Technical Zones – Required for all matches and all fields
- Touch Judge Requirement – Each club must have at least two active
Other Resources
- TRU Operating Procedures – Become familiar with these policies
- TRU Disciplinary Procedures – Become familiar with these policies
- TRU/RRRC, Who Does What? – Who does what in the TRU and RRRC?
- Manual Disciplinary Report – If you need to submit an “other” disciplinary report for unreported foul play or issues with spectators, coaches etc., please use this form
- Recommend attending annual TRU Summit – Held annually each summer, information posted on TRU website
- Attend TRU Annual General Meetings (AGMs) – Information posted on TRU website in Spring and Summer
- USA Rugby Transfer Deadlines – XVs is April 1; 7s is July 1
- Find a Club (formally called Public Rosters) – Verify opponents outside of the TRU are properly registered and compliant with USA Rugby
- Transgender Policy – we follow the USA Rugby policy and agree that everyone should be not just be allowed, but encouraged to play rugby
- Tournament Submission – Use this form to submit your tournament to the TRU calendar
- USA Rugby Event Sanctioning – Recommended for tournaments or other club events
- Host a USA Rugby Course – Partner with USA Rugby, World Rugby and the TRU to host an educational course
- See available courses
- Substitution Cards – Mostly used at Championship events but can be used at other events
- Grant Request – Can be used to request grants for players, coaches or administrators
- Club Map – A map of all active TRU clubs
- TRU Brand – More information on the TRU brand
- Subscribe to TRU Feed burner – Receive all TRU News on the website via email
- Facebook – Like and tag us!
- Twitter – Follow and tag us!
- Instagram – Follow and tag us!
- Youtube – Subscribe to our channel!
Questions?
Email admin@texasrugbyunion.com and we’ll be happy to help!