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Resources

Below is a quick resource guide that clubs can use to make sure they stay in good standing and compliant with USA Rugby, the RRRC and the TRU. Note that this list doesn’t supersede the TRU Operating Procedures, Bylaws or Disciplinary Procedures.

We also have this available in a checklist format, refer to the TRU Club Checklist.

  • Club Compliance – In September the TRU begins checking that each club and their members are properly registered:
    • Club Registration – Complete annually after September 1 in order to be eligible for matches and referee assignments. You will need to have a RX account with ‘Club’ permissions to complete registration and payment.
      • Player Registration – Encourage club members to register as a player after USA Rugby Club Registration has been completed
      • Certified Coach on roster –  Must be at least USA Rugby Coach Level 1 Certified including:
        • Complete SafeSport Certification
        • Complete Rugby’s Safety Basics
        • Complete Bi-Annual Background Check (can take up to two weeks)
      • Recommend an Executive Administrator on roster
      • Recommend a Level 1 Match Official on roster
  • Determine who your CMS Administrator will be and request ‘Team’ permissions for managing MatchDay app and RX Squads
  • Team Contacts – the TRU maintains a list of all team contacts, please update this each season
  • TRU Calendar/Who’s the Ref (WTR) – Database for all TRU matches and our link to the Texas Rugby Referee Association!
    • WTR Team User Guide
    • WTR Team Contacts – Recommend all club officers are included, but at a minimum must have a primary contact. Make sure this is up to date as this is how other teams and referees can contact you
  • Match add/change requests – Use this form to request match changes
    • Changes/Adds under 14 days will have a $50 fee assessed
  • Event Hosting Form – Want to host an event for the TRU or RRRC?
  • Championship Host Bid – Want to host a Championship event?
  • Confirm referee team – Confirm details with all assigned referees by Wednesday of match week
  • CMS Administrator – Establish a CMS administrator for each competitive season. Match data is required by Mondays at 5pm of match week or unlock fee applies
    • CMS
    • Rugby Match Day App – download from Apple or Google; use for LIVE scoring and other data recording
    • Match Form – use for manual data collection at the match, information will need to be transcribed into MatchDay or RX at a later date
  • Front Row Waiver form – Required for all league matches
  • Eligibility Book – Required for all clubs and we recommend refreshing twice a year at a minimum
  • XVs Roster -Editable, please make a copy
  • 7s Roster – Editable, please make a copy
  • Pitch Technical Zones – Required for all matches and all fields
  • Touch Judge Requirement – Each club must have at least two active

Other Resources

Questions?

Email admin@texasrugbyunion.com and we’ll be happy to help!

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