Red River Competitions Committee Terms of Reference

Red River  Competitions Committee (RRRC) Competitive Region (CR) Terms of Reference

Updated September 2025

1. Chair of RRRC
   1. The RRRC Chair will be elected by the Committee on an annual or bi-annual basis.
   2. The Chair elections include the following provisions:
      1. Any member of the Committee can put forth a nominee.
      2. A majority vote within the Committee will elect the committee Chair.  
      3. The chair serves a term of two years and does not have a limit on the number of terms that can be served by an individual.
      4. The Chair must be a registered member of USA Rugby.
2. Committee Composition
   1. The elected members of committee are as follows
      • Two Men’s D1 Representatives
      • Two Women’s Representatives
      • Two Men’s D2 Representative
      • Two Men’s D3 Representative
      • One At-Large Representative
   2. Elected members serve two year terms with elections happening in alternate years.
   3. Additionally there are the following non-elected members
      • Referee Representative appointed by Texas Rugby Referee Association
      • At-Large Representative appointed by chair
      • 7s director appointed by chair
3. Term of service
   1. Elected members of the Committee are elected to the committee on an annual basis, to serve a 2-year term. There is no limit to the number of terms that a member of  the committee can serve.
   2. All committee members must be registered with USA Rugby.
   3. As of August 15, 2017, all regularly-scheduled elections of Committee members must occur at either union AGMs or during a voting period that is publicly defined and announced at least 30 days prior to its occurrence. All active member clubs of the competitive region must be notified by committee members of the date/time/duration of regularly-scheduled elections. In the case of a tie, the Committee Chair casts the deciding (tie-breaking) vote.
   4. All members are to serve fixed terms unless the committee member resigns. If a resignation occurs, the elected alternate may take the member’s place. If no alternate exists, a special election must be held by the chair and include all clubs served by the committee member’s position (be it divisional or regional).
   5. In the event of a vacancy, the  chair may call for an election within 30 days, or a special election on shorter notice if necessary to maintain a quorum on the committee.
4. Red River Competitions Committee Responsibilities
   1. Determine the number of teams that will compete at each Division within the CR, or ratify the number of teams competing at each division that is submitted by a constituent representative.
   2. Determine the promotion/relegation system (if applicable) that will be utilized at each divisional level, or ratify the intra-CR sub-region/union processes for promotion/relegation.
   3. Determine the schedule(s) of competition within the CR, or ratify the competition schedule(s) submitted by a constituent representative.
   4. Determine the pathway that will be utilized at each Division for crowning the competing team/teams that will advance to the USA Rugby national playoffs and certify that minimum requirements have been met by the advancing teams from their CR.
   5. Determine the seeding, venue, and competition format for all intra-CR playoff matches leading to the USA Rugby National Playoffs.
   6. Consult a representative from each local referee organization (LRO) within the CR’s defined boundaries, who shall be included in intra-CR playoff event discussions.
   7. Hold meetings on a monthly  basis (at a minimum).Submit all reports and paperwork requested by the National Competitions Committee or the USA Rugby national office, including – but not limited to – championship paperwork and information regarding events taking place within the CR.
   8. Ensure that this document, the CR committee’s make-up, and notice of committee elections are on the websites of all unions within the CR’s boundaries.
   9. Ensure timely compliance with all USA Rugby competition protocols and regulations, including proper use of the USA Rugby Competition Management System for all league/qualifying/playoff matches in the CR, and compliance with USA Rugby eligibility regulations.
   10. Ensure that Match Commissioners are available at intra-CR playoff events.

Want to understand how the RRRC fits into the TRU? Review our handy guide.