2008 Minutes

AGENDA

  1. ROLL CALL @ 10am  & APPROVAL OF AGENDA – McPhail
  • VOTING MEMBERS: McPhail, Sharpley (Proxy), Courtney, Wagner, Hill, Schmidtke, Marshall (TYRA)
  • NON VOTING MEMBERS: Pfleger, Tate, , Kunkel, Womens Secretary Open, At Large Rep Open
  • Attending Guests: Steve Eames (Dallas Diablos), Jim Schreiner (ATM Women), Jim Wolfinger (Republic), Richard Prim (Republic), Mason Herring (Austin), Shayne Roberson (Alamo City), Lou Hernandez (Alamo City), John Rogers (Woodlands), Travis Bozarth (University of St. Thomas), Craig Coates (ATM Men), David Hicks (Galveston), Mike O’Donnell (Galveston).
  • Additional Guests Present – John Curlis (Arlington), Otis Parker (Galveston), Wilson (Huns), Ian Young (Bay Area), Phillips (HARC).
  • RSVPs, but not present – Venable, Kwedar, Wornardt, Summers, Dennis Stimpson (Harlequins), John Dale (Harlequins), Travis Hughes (McAllen), Rafael Casas (University St. Thomas).
  •  
    1. Approval of Agenda by Unanimous Vote
  1. MINUTES FROM 2008 WINTER EXECUTIVE MEETING – McPhail
  1.  
    1. Approved by Unanimous Vote
  2. 2008 YEAR TO DATE FINANCIAL REPORT – Pfleger
    1. Spreadsheet presented
      1. No significant questions.
    2. Insurance for TRU Exec/Admin lapsed (Carrier defunct), new carrier TBD and follow West when they identify a proper carrier/policy.
    3. Discussion re: Move to Fiscal to match Competition, but no need at present.
    4. Summary posted to Website.
    5. Budget approved by Unanimous Vote
  3. COMPETITIONS REPORT – Sharpley
    1. Absent-Presentation presented i.e. competition format changes, posted to website.
      1. Email attachments presented.
      2. Summary – new format to reduce travel and de-emphasize regional advances (i.e. cross-over matches implemented).
        1. Applies ONLY to Men’s DI this year, may apply to others in future depending on results/function.
        2. Discussion re A&B side player movement
          1. TRU to define more fully in statement/explanation before competitions begin.
  4. DIVISIONAL REPORTS
  • DIVISION ONE – Sharpley
  •  
    1. See item #4 above
    2. Increase from 3+1 to 6+1
  • DIVISION TWO – Tate
    1. Mostly DI B-sides entered w/SA & BayArea
    2. Suggestion that DII Sec be either extinguished/offer seat to a DII team member (BayAreaOR SA) OR to assist DIII Director
    3. McPhail directs Hill to find candidate and recommendation for appointment
  • DIVISION THREE – Hill (for Venable)
    1. 18 teams – Details to come via email
      1. 3 geographic divisions
      2. Schedule still being finalized, but emphasis given to referee assignments via alternating weekends
  • WOMEN’S – Schmidtke
    1. Valkyries only team
    2. Possible growth in Houston & Dallas
  • COLLEGIATE MEN – Wagner
    1. Intro
    2. Schedules finalized
      1. Some Matches to be moved to Sundays/FridayNights
      2. DI-six teams
      3. DII-UH dropped to DIII
        1. West Conf unaffected
        2. East to be resolved (i.e. Spring Match)
    3. TRU Dues move to be Nov. due dates
    4. Collegiate Comp Committee to be formed to explore future competitive structure and relegation
      1. McPhail approves Committee and directs to make report to Sharpley
      2. Discussion re recent teams dropped to DIII or Social to become in a developmental Div.
      3. Discussion re: Comp Committee Proposal
      4. Discussion re: Men’s Club
  • COLLEGIATE WOMEN – Summers (NOT Present)
    1. Schmedtke – 6 teams, ALL except Sam has Coaches
    2. System changing to accommodate DII travel (i.e. mini-tournys)
    3. A&M only DI
  1. TYRA REPORT – Marshall
    1. TYRA is independent entity, but member of TRU
    2. Lost Mt. Carmel, Harlequins, Westside questionable
    3. Five new clubs possibly coming in
    4. Annual Meeting next week
    5. Discussion re Seniors supporting junior programs and possible ideas, recruiting, & match days.
    6. TYRA offers USA Rugby Training for 2 volunteers for Clinic training/cert
  2. DISCIPLINE REPORT  – Courtney
    1. Generally running smooth
      1. Seems do be reduction of serious on-field infractions
      2. Rise in Off Field, post-match confrontations.
    2. Deficiencies
      1. Discipline Reports to DD (Courtney), make sure the system implemented notices DD on all
      2. Website postings-iron-out mechanisms to make sure all Yellows & reds & sanctions are posted.
    3. Sideline / Ref abuse
      1. Spread the word that we are going to look at all reports of these types closely and critically
      2. Spread the word that reporting of such needs to be done by everyone, especially the refs
      3. Hill suggests sanctions to include mandatory ref training and re assignment
  3. SQUAD REPORTS
  • MEN
  •  
    1. Senior – NO ACTIVITY
    2. Collegiates – Good result at West and promotions
    3. Youth – Successful and growing
  • WOMEN – McPhail
    1. Success at regionals and increased performance
  •  ELITE – McPhail for Kwedar – Increased Collegiate participation
  •  U23 WOMEN – Kunkel
    1. Collegiates – positive track, but regional performance poor
    2. Increased travel to AZ
    3. Clinics coming to UT
    4. Opening-West Senior-Side Coach
  • SEVENS – McPhail
    1. Increased participation and performance from Collegiates & Youth
    2. Collegiate 7’s Selects possible for 2009
    3. TOLAs successful, well run & received
  1. REVIEW OF ELITE & ALL STAR PROGRAMS – Kwedar / Sharpley / Schmidtk
    1. See above (i.e. development of players)
    2. How do we train players better for select/all-star play
    3. Englebright interested in post vacated by retiring Kwedar
    4. HS/Collegiate player participation diminished
  2. WEST & USA BOARD UPDATE – Hill
    1. West Collegiate All-Stars-Nov 1-2-Dallas
    2. New software for DI-TRU is USA Rugby testing ground
    3. USA RU to-do’s
    4. West Dues/CIPP increase
      1. Discussion re West dues
    5. Shortage of Refs-Nation/Worldwide
  3. WEST RUGBY DUES OWED FROM JANUARY – McPhail
    1. Outstanding West Dues of TRU Clubs
      1. DEADLINE 10/17/08-ALL Payments for West Past Dues re CIPP registration failure 1/1-13/08
    2. Other Outstanding Fees-Due-10/17/08
      1. UTD (defunct), Katy Barbos, TXST Women, Baylor Women (defunct), Sam Women (defunct).
  4. REFEREE REPORT –
  • UPDATE ON THE REPUBLIC (LAU/TU/USA) – McPhail
    1. West decision re LRO
      1. TRU severs ties to STRR, RTRR designated as new LRO for TRU
      2. TRU is responsible for Ref Assignments in all TX matches involving both TX clubs
      3. West is responsible for Ref Assignments involving any match involving a non-TRU West club
      4. Friendlies-Host Club can use whoever they please
  • RECRUITING & TRAINING – Prim
    1. Membership up to 50
    2. Trainings
      1. Sept 7-Level One Ref Clinic in Houston @ Strake Jesuit
      2. Sept 13-Intro to ELVs (Houston & Austin)
      3. Sept 20
        1. Cherrybone Tourny w/new Refs
        2. Rice Womens’ Tourny w/new Refs
  • MATCH  ASSIGNMENTS & COVERAGE – Wolfinger
    1. Fasttrack for Refs promotions/coaching & evaluations
    2. Increased variety of assignments
    3. Coach evaluations/reports
  • FINANCIAL PLANNING – Wolfinger/Prim/Pfleger-Not Addressed
  • WEBSITE – Wolfinger/Prim
    1. Reports for both results and discipline
  1. DISCUSSION ON CIPP CYCLE FOR COLLEGIATES – Wagner/Pfleger
    1. TRU Dues-Collegiate Clubs
      1. Invoiced 9/1
      2. Due 11/1
  2. DISCUSSION OF OPEN BOARD POSITIONS (WOMENS SECRETARY / AT LARGE) – McPhail
    1. 2 seats open for appointment
      1. Women’s-A&M Traci Schemke to reccomend
      2. At Large-
  3. DISCUSSION OF TOP 5 GOALS (SHORT TERM) – Hill
    1. Tabled
  4. NEW BUSINESS – Open
  • BY LAW AMENDMENT – McPhail
  •  
    1. Amended as proposed w/Hills’ notations to be incorporated-Approved by Unanimous Vote
    2. Amend to included LRO Chair as voting Board and Executive Committee member-Approved by Unanimous Vote
    3. Amended By-Laws to be presented to membership for approval within the next 30 days.
    4. 2/3rds approval needed by Member Clubs responding to the proposal.
  • MOVEMENT OF REGIONAL GAME TIMES – McPhail/Sharpley
    1. TRU to review and identify possible games for time/date changes to accommodate Ref assignments
  • PROMOTION/RELEGATION – Tate
    1. Paper presented detailing proposed mandatory promotion & relegation for Men’s DI, II & III, w/amendment “discretion to Board regarding B-sides”
    2. Motion to adopt written Proposal to be effective immediately-Approved by Unanimous Vote.
  • DIVISION FOUR – Tate
    1. Creation of Div for developmental/social clubs to compete as per Paper presented
    2. Motion to Table for further consideration by Division Heads for future presentation/consideration by Sept 19th.
  • BATON ROUGE TO SOUTH TU – McPhail
  • USA TESTS – McPhail
    1. Passed on USA v Uraguay Match
    2. Scheduling
  • NT GRIFFINS ADMISSION TO D3 – Hill
  • ST. EDWARDS ADMISSION TO COLLEGIATE D2 – Wagner
  • TRU WEBSITE – McPhail
    1. Discussed above
  • CDP COURSE UPDATE (San Marcos 7/19) – Courtney
    1. James Summers “Scooter” was instrumental in the bid/award/administration.
    2. We had approximately 30 attendees between the two classes (Developing & Introducing )
      1. HOT, but spent 50% on-field; 50% classroom and wrestling mats indoors.
      2. Social at river after Sat session
      3. Sat Social well-attended (90%) for the AUS/SAF Tri-Nations match
    3. USA Reps expressed that they were pleased with the organization, facilities and support from TRU and TXST.
      1. Expressed that they would recommend future clinics/events, if bid on by TXST
  • 2008/2009 CALENDER EVENT REQUEST  – McPhail
    1. Social Tournys
    2. Update Club Contacts
  • TOUCHLINE SPORTS SPONSORSHIP – McPhail
    1. Canterbury sponsorship currently, but considering change
  • HOUSTON SPORTS NETWORK – McPhail
    1. $400/episode for production of web-based sports production show
    2. Athletes.com – game video/production clips on the net
  • PENALTIES FOR REFEREE ABUSE – Hill
    1. Emphasis and open discussion re increased sanctions
  • INCREASED FINE FOR TEAM WITH UNPLAYED FORFEITS – Hill
    1. Brought up due to DIII history
    2. New structure should address problem
  • DATES FOR APPLICATION FOR MEMBERSHIP AND SCHEDULING – Hill
    1. Proposed DEADLINE for May 1st application for membership for next competitive season.
    2. Approved by Unanimous Vote
  1. ADJOURNMENT
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